PMI Northeast Florida Chapter

Tech - Virtual Events Management

PMI is, was, and always will be about volunteers. Founded in 1969 by five volunteers who sought to standardize and promote the project management profession, PMI’s volunteer force, upwards of 10,000 strong, is larger than many other professional membership associations. PMI is dedicated to supporting the volunteers around the globe that make PMI the dynamic organization that it is. Volunteerism is so important to PMI it was added as a Core Value in 2011. Since that time PMI has worked diligently to provide additional support, expanded resources, and increased opportunities for leadership development to our volunteers.

Candidates must be members in good standing with PMI NEFL Chapter.

To apply:

Use the volunteer form.

Additional Info

PDUs to be awarded
1 hour = 1 PDU (up to 15 per year) based on PMI Volunteer PDU Policy https://ccrs.pmi.org/

Volunteer may hold other roles while concurrently serving in this role
Yes

Director of Virtual Events | Virtual Events Technical Manager | Virtual Events Manager - Hosting | Virtual Events Co-Hosting


Director of Virtual Events

Number of Openings
1

Type of interaction
Virtual, occasional in-person

Estimated time commitment
to 8 hours a month

Description

This person will work with PMI-NEFL OfficersDirectors, and committee chairpersons to manage the PMI-NEFL chapter virtual events and supporting staff. This person will be tasked with keeping the virtual event calendar up to date, as well as communicating event needs to the Web Team for event updates. In this role, you will have the freedom to use strategic, technical, and leadership skills to ensure that the PMI-NEFL chapter hosts effective, useful, and consistently functional virtual events.

Responsibilities

  • Manage chapter’s virtual event calendar
  • Recruit, train, and lead Virtual Event Manager(s) - Hosts and Virtual Event Technical Manager
  • Ensure chapter is using optimal virtual event platform
  • Develop and refresh virtual event training
  • Manage workload of Virtual Events Team to support chapter programs and communications
  • Create, document, implement, and manage event request procedure and Hosting procedure

Desired skill set

  • Ability to create procedures and processes
  • Ability to manage teams

Experience

  • 6 months prior experience with virtual event usage and support,includingplatform administration, meeting creation, and feature setting

Educationtraining, credentials

  • Bachelor's degree

PMI-NEFL Virtual Events Technical Manager

Number of Openings
1

Type of interaction
Virtual, occasional in-person

Estimated time commitment
to 8 hours a month

Description

This person will work with PMI-NEFL the Director of Virtual Events, as well as VPs, Directors, and committee chairs, to manage the PMI-NEFL chapter virtual eventsfrom a technical perspective. This person will assist with keeping the virtual event calendar up to date, as well as communicating event needs to the Web Team for event updates. In this role, you will use technical and collaborativeskills to ensure that the PMI-NEFL chapter hosts effective, useful, and consistently functional virtual events.

Responsibilities

  • Assist in managing chapter’s virtual event calendar
  • Assist in ensuring chapter is using optimal virtual event platform
  • Assist in creating, implementing, and managing event request procedure
  • Communicate with Web Team leads to ensure events are posted in a timely and thorough fashion
  • Managing and grooming meeting recording library and moving recordings to SharePoint, as needed

Desired skill sets

  • Ability to create and implement procedures and processes
  • Ability to manage and prioritize multiple meeting requests
  • Diplomacy and ability to collaborate with various personalities when needing adjustments to requests

Experience

  • months prior experience with virtual event usage and support,includingplatform administration, meeting creation, and feature setting

Education, training, credentials

  • Bachelor's degree
  • Must pass chapter virtual event training

Virtual Events Manager - Hosting

Number of Openings
2-5

Type of interaction
Virtual, occasional in-person

Estimated time commitment
2-6 hours a month

Description

This role will act as the meeting host for various virtual chapter events, including opening events, managing various in-meeting activities, and facilitating speaker hand-offs.In this role, you will use technical administration, presentation, and collaborative skills to ensure that the PMI-NEFL chapter hosts effective, useful, and consistently functional virtual events.

Responsibilities

  • Start meetings and waiting rooms and end meetings on time
  • Manage Waiting Room messaging
  • Manage Waiting Room attendees
  • Manage polls, adding questions and answer options
  • Set up, start, and manage breakout rooms, as needed
  • Welcome attendeesintroduce co-host role, and hand off meeting to opening speaker
  • Coordinate co-host for meetings and assign role in meeting
  • Coordinate with presenter to understand needs and elements for activities, such as polls, breakout rooms, etc
  • Relay any technical issues to Virtual Meeting Technical Manager and/or Director of Virtual Events

Desired skill sets

  • Presentation management skills
  • Troubleshooting skills

Experience

  • months prior experience with virtual event hosting and management

Education, training, credentials

  • Bachelor's degree
  • Must pass chapter virtual event training

Virtual Event Co-host

Number of Openings
2-5

Type of interaction
Virtual, occasional in-person

Estimated time commitment
2-6 hours a month

Description

This role will act as the meeting co-host for various virtual chapter events. This role monitors the chat, facilitates Q&A sessions, manages participants in the Waiting Room, and provides feature usage instruction for participants, if needed.In this role, you will use technicaladministration, presentation, and collaborative skills to ensure that the PMI-NEFL chapter hosts effective, useful, and consistently functional virtual events.

Responsibilities

  • Manage participants in meeting and Waiting Room
  • Monitor chat
  • Facilitate Q&A sessions

Desired skill sets

  • Facilitation and presentation skills
  • Troubleshooting skills

Experience

  • No experience necessary

Education, training, credentials

  • High school diploma
  • Must pass chapter virtual event training